20 Apr Overview of all ibelsa reports
The cockpit list report gathers,for a given date, all data concerning the arrivals, departures and all in house guests. The data is retrieved from the main reservations for the selected date.
The report contains three tables for the arrivals, departures and In house. Each table row shows guest name, arrival date, departure date, current status, room number, pax, rate, price, company, tags, notes and open debit.
The housekeeping report gathers, in one table and for a given date, data concerning all the rooms.
Each table row lists the room number, its category, its status(clean or dirty), the pax, the guest name, his arrival date, his departure date, the reservation status, tags and notes about the reservation.
Key data report
The key data report gathers, in one table, for the current and last year, sensitive data about: rooms capacities, occupancy average values, cockpit, reservations and revenues.
Please note that for each part, absolute values will be listed as well as their average/percentage according to the current day, year and last year.
In the capacities part, you will find the total number of rooms, the number of blocked ones, the rentable ones and the available ones listed.
In the average values part, you will find the average rates about rooms occupancy such as average room occupation and average guests per room listed.
The cockpit part lists information about the number of: persons arrivals, rooms arrivals, occupied ones, in house guests, departure rooms and departure persons.
In the revenues part, you will find listed key data such as lodging revenues, food and drinks revenues, tax classes revenues.
The earnings report concerns only closed invoices (the ones that have been paid) and lists, in one table and for a given date, turnover per commodity group(if it generated revenues) in relation to daily turnover sales accrued over a month, year on year. For each commodity group, we will list its code(name and VAT), product, revenues for the: given date, month, year, day prior year, month prior month and year prior year. Total revenues for each commodity group will also be included according to the period.
The revenue report is ‘similar’ to the earnings report since it includes closed invoices but also open ones (that have not been paid). It lists, in one table and for a given date, turnover per commodity group(if it generated revenues) in relation to daily turnover sales accrued over a month, year on year. For each commodity group, we will list its code(name and VAT), product, revenues for the: given date, month, year, day prior year, month prior month and year prior year. Total revenues for each commodity group will also be included according to the period.
Commodity groups report
The commodity group report lists key data concerning the commodity groups that have generated revenues for the chosen date.
For each commodity group, we will list its code(name and VAT), the guest name, the room number, the product(or invoice text), the net amount as well as the gross amount(calculated according to the VAT).
We will also print the total for each one and for all the concerned commodity groups.
The payment report lists, in one table and for a given date, all daily payments grouped by payment method.
Grouped by payment method, each table row will contain key data such invoice number, invoice recipient, invoice amendment as well as the total.
The total of all payments will also be printed.
Travel trade statistic
According to the given date, the travel trade static presents overnight accommodation in relation to the relevant country and over a period of a month.
Grouped by country, the report lists key data (concerning persons and rooms) such as arrivals, overnight stays and departures.
The total will also be printed according to the listed key data.
Is useful to print all registration forms for the arrival guests according to the chosen date.
Each registration form contains data concerning the arrival guest such as his last name, first name, birthday, street, zip/city, country, identification details, telephone, e-mail.
Please note that some informations might be missing and so to be filled by the guest.
The occupancy report outputs, in a calendar, the number of bookings/occupation for each day during the whole year starting from the chosen date.
Each cell in the printed calendar represents a day containing two values: the fix and optional occupancy.
For each month, the total for the listed values is printed as well as the percentage according to the number of rooms and period.
Booking source report
Given two dates, the booking source report outputs the turnover per booking source.
The user has the possibility to include or not the invoice details(date, number and amount) in this report.
For each booking source, we will list the number of invoices and the total amount of these ones. If its details are included, invoice date, number and amount will be listed/grouped according to the booking source.
A total for every key data type will be printed as well.
The breakfast report outputs the list of selected breakfast products as well as a table containing the repartition and quantities of these ones on each day during the selected dates.
Optionally, we can include guest name and room number for each product/day couple.